OREGON STATE UNIVERSITY

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Confidentiality of Records

Policy on Disclosure of Patron Records

The Oregon State University Libraries follow Oregon state law, which exempts libraries from public disclosure of “the records of a library, including circulation records, showing use of specific library material by a named person or consisting of the name of a library patron together with the address or telephone number, or both, of the patron.” (ORS 192.502, 22)

Application

Patron information is strictly confidential. It is for the use of library staff only; it can, of course, be divulged to the patron. Patron information is not to be given to non-library individuals, including parents, friends, professors, university administrators, police, FBI, university security staff, or the CIA. Only a court order can require the disclosure of patron records. The university librarian is responsible for compliance with such orders.

Permission to Release Student Education Records

Students may allow the release of their library information to specific persons by completing a Permission to Release Student Education Records form. OSU Libraries will maintain this disclosure authorization with the records of the above student, as long as the specific records disclosed are maintained by OSU according to its Records Retention Schedule. The release will expire one year from the date of signing unless an earlier date is specified.

Questions? Contact Steven Sowell at 541-737-2156.