Introduction
Previous Schedules Superseded
Understanding and Applying the Retention Schedule
Search the Records Retention Schedule
General Records Retention Schedule - OAR Chapter 166, Division
475
State Agency E-mail Policy Guidelines
Introduction
This page contains the General Records Retention Schedule for
the Oregon University System (OUS), customized for use by faculty
and staff of Oregon State University. It may be used by and applies
to any department, division, or unit of OSU. The schedule is divided
into 21 functional sections such as Administrative Records, Personnel
Records, Grants and Research Records, etc.
The schedule applies to public records regardless of medium or physical format, created or stored by departments, divisions, or units in the Oregon University System (OAR 166-475-005).
Previous Schedules
This records retention schedule replaces the Oregon State University
Records Retention and Disposition Schedule approved on March 31,
1993 and any additions made to that schedule between March 31,
1993 and November 1, 1999. It was updated in February 2003. This schedule
is part of the Oregon
Administrative Rules (OAR Chapter 166, Division 475). Records
that are unique to OSU departments and offices will be covered
in special schedules created by the University Archives staff
in conjunction with departmental records officers.
Searching the Records Retention Schedule
Use the search engine provided to look for words
or phrases in the sections of the schedule listed below. When
hits are returned to you, use the find in page feature of your
browser to locate the word or phrase.
OAR 166-475-0005 Oregon University System Records
This General Schedule prescribes the retention periods for public
records created and maintained by the institutions of the Oregon
University System. Retention periods apply to the record copy
of all public records, regardless of medium or physical format,
created or stored by the above specified agencies. Please note
the exception to this general schedule listed in OAR 166-0030-0026
before disposing of records.
OAR 166-475-0010 Administrative Records
OAR 166-475-0015 Budgets Records
OAR 166-475-0020 Contracts Records
OAR 166-475-0025 Curriculum & Instruction
OAR 166-475-0030 Equipment & Supplies Records
OAR 166-475-0035 Facilities & Property Records
OAR 166-475-0040 Fiscal - Accounts Records
OAR 166-475-0045 Fiscal - Cash Records
OAR 166-475-0050 Fiscal - Payables and Receivables
OAR 166-475-0055 Financial Aid Records
OAR 166-475-0060 Grants & Research Records
OAR 166-475-0065 Health Services Records
OAR 166-475-0070 Information Management Records
OAR 166-475-0075 Institutional Services Records
OAR 166-475-0080 Intercollegiate Athletics Records
OAR 166-475-0085 Libraries, Archives, Museums & Other Collections Records
OAR 166-475-0090 Payroll Records
OAR 166-475-0095 Personnel Records
OAR 166-475-0100 Publications, Promotions & Alumni Records
OAR 166-475-0105 Safety & Security Records
OAR 166-475-0110 Student Records
