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Chapter 5 University Records Retention and Disposition Schedule — Common Series
Titles of Common Series
- Academic and Unclassified Employees Personnel Records (Supervisor's Copy)
- Academic Program Administrative Records
- Accounts Payable Records
- Accounts Receivable Records
- Administrative Reports
- Affirmative Action and Equal Opportunity Records
- Agency Relations Records
- Annual Fiscal Reports
- Association and Organization Advisory Records
- Awards Records
- Biographical Records
- Book Order Records
- Budget Maintenance Records
- Budget Planning, Projection, and Preparation Records
- Cash Records
- Charge Airfare Records
- Class Lists
- Classified Employees Personnel Records
- Closing of the Books Records
- Committee Records
- Computer System Maintenance Records
- Computer System Program Documentation Records
- Contracts and Agreements Records
- Correspondence, Administrative
- Correspondence, Executive
- Correspondence, Ephemeral
- Correspondence, General
- Course Schedule Maintenance Forms
- Credit Card Administration Records
- Daily Logs
- Data Input Forms
- Development and Endowment Management Fee Records
- Employees Training Records
- Equipment Inventory Records
- Equipment Maintenance Records
- Examinations, Tests, Term Papers, and Homework Records
- Facsimile (Fax) Records
- Fund-Raising Records
- Grade Rosters
- Graduate Assistantship Applications Records
- Graduate Students Degree Completed Records
- Graduate Students Degree Uncompleted Records
- Graduate Students Denied Admission/No Show Records
- Graduate Student Tuition Remission Records
- Grant Projects Research Records
- Grant Proposal Funded Records
- Grant Proposal Unfunded Records
- Grants and Contracts Accounting Records
- Independent Study Records
- Institutional Cooperation and Relations Records
- Institutional Planning Records
- Instructors' Grade Records
- Internship Program Records
- Key Issuance Records
- Laboratory Notebooks
- Lectures and Lecture Series Records
- Miscellaneous Accounting Reports
- New Degree Program and Course Proposal Records
- Operating and General Ledger Reconciliation Records
- Personal/Professional Services Contracts Records
- Photographs
- Policies and Procedures Records
- Position Descriptions
- Postal and Shipping Records
- Professional Membership Records
- Program Development and Review Records
- Promotion, Tenure, and Salary Increase Records
- Property Disposition Requests Records
- Publications Records
- Recruiting Pool Records
- Registration Fee Records
- Requisitions Records
- Safety Training Records
- Search Records
- Shipping Lists and Packing Slips
- Software Management Records
- Special Activity Records
- Special Event Records
- Staff Meeting Records
- Student Academic Records
- Student Advising Records
- Student Employees Personnel Records
- Student Faculty/Course Evaluation Records
- Student Handbooks
- Student Recruitment Records
- Student Time and Attendance Forms, Restricted Funds
- Supplemental Grade Report Records
- Supplies Inventory Records
- Theses and Dissertations Records
- Time, Attendance and Leave Records
- Travel Records
- Unit/Institution/Organization History Records
- Vehicle Use Authorization and Request Records
- Work Order Records
