OSU Administrative Policies and Procedures

Archives & Records Management Handbook

Chapter 5 University Records Retention and Disposition Schedule -- Common Series

Titles of Common Series

Academic and Unclassified Employees Personnel      Records (Supervisor's Copy)
Academic Program Administrative Records
Accounts Payable Records
Accounts Receivable Records
Administrative Reports
Affirmative Action and Equal Opportunity Records
Agency Relations Records
Annual Fiscal Reports
Association and Organization Advisory Records
Awards Records
Biographical Records
Book Order Records
Budget Maintenance Records
Budget Planning, Projection, and Preparation
     Records
Cash Records
Charge Airfare Records
Class Lists
Classified Employees Personnel Records
Closing of the Books Records
Committee Records
Computer System Maintenance Records
Computer System Program Documentation Records
Contracts and Agreements Records
Correspondence, Administrative
Correspondence, Executive
Correspondence, Ephemeral
Correspondence, General
Course Schedule Maintenance Forms
Credit Card Administration Records
Daily Logs
Data Input Forms
Development and Endowment Management Fee
     Records
Employees Training Records
Equipment Inventory Records
Equipment Maintenance Records
Examinations, Tests, Term Papers, and Homework
     Records
Facsimile (Fax) Records
Fund-Raising Records 
Grade Rosters
Graduate Assistantship Applications Records
Graduate Students Degree Completed Records
Graduate Students Degree Uncompleted Records
Graduate Students Denied Admission/No Show
     Records
Graduate Student Tuition Remission Records
Grant Projects Research Records
Grant Proposal Funded Records
Grant Proposal Unfunded Records		 Grants and Contracts Accounting Records
Independent Study Records
Institutional Cooperation and Relations Records
Institutional Planning Records
Instructors' Grade Records
Internship Program Records
Key Issuance Records
Laboratory Notebooks
Lectures and Lecture Series Records
Miscellaneous Accounting Reports
New Degree Program and Course Proposal
     Records
Operating and General Ledger Reconciliation
     Records
Personal/Professional Services Contracts Records
Photographs
Policies and Procedures Records
Position Descriptions
Postal and Shipping Records
Professional Membership Records
Program Development and Review Records
Promotion, Tenure, and Salary Increase Records
Property Disposition Requests Records
Publications Records
Recruiting Pool Records
Registration Fee Records
Requisitions Records
Safety Training Records
Search Records
Shipping Lists and Packing Slips
Software Management Records
Special Activity Records
Special Event Records
Staff Meeting Records
Student Academic Records
Student Advising Records
Student Employees Personnel Records
Student Faculty/Course Evaluation Records
Student Handbooks
Student Recruitment Records
Student Time and Attendance Forms, Restricted
     Funds
Supplemental Grade Report Records
Supplies Inventory Records
Theses and Dissertations Records
Time, Attendance and Leave Records
Travel Records
Unit/Institution/Organization History Records
Vehicle Use Authorization and Request Records
Work Order Records

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Last updated: Tuesday, 02-Sep-2003 15:52:58 PDT