Archives & Records Management Handbook

Chapter 2 Records Management — General Information
	Records Management Policies
	Records Management Justification
	Principles of Records Management
		Records Life Cycle
		Records Appraisal
		Appraisal Considerations
	Records Retention and Disposition Schedules and Scheduling
		General Records Schedules
		Special Records Schedules
		Retention Periods
		Calculating Retention Periods
	Filing Systems and Equipment
		Filing Systems
		Filing Equipment
		Efficiency by Equipment Type
	Reformatting
		Microfilming
		Digital Imaging
	Electronic Records
		Legal Nature of Electronic Records
		Formats
		Electronic Records Retention Guidelines
		Electronic Records Management Recommendations
	Confidentiality and Access
	Subpoenas and Other Court Orders

Chapter 3 Records Management — Services to Departments
	Personnel Files Maintenance and Access
		Personnel Records System
		Employment Records and Verification
	Temporary Inactive Records Storage
		University Records Center
		Departmental/Office Records Centers
	Destruction of University Records
		Disposing of Confidential Records
		Disposing of Microforms
		Paper Shredders
		Disposing of Non-Confidential Records
		Disposing of Non-Record Materials
	Program and Function Change Assistance
	Disaster Preparedness, Response, and Recovery

Chapter 4 Archives
	Mission Statement and Access Policy
	Historical Holdings
	Transferring or Donating Materials to the Archives
	Reference and Duplication Services
	Exhibits and Outreach

Chapter 5 University Records Retention and Disposition
	Schedule — Common Series

	Understanding and Applying the University Records Schedule
	Titles of Common Series

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For information on getting copies of the printed handbook, contact the Archives at (541) 737-2165 or Archives@oregonstate.edu.

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