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S
- Schedule number
- Scheduling
- Secondary value
- Security copy
- Semi-active records
- Series
- Shelf files
- Shredding
- Silver Halide Film
- Supersede
Schedule number
The unique number assigned by the Oregon State Archives to each series in the records retention schedule, e.g. #93/0015/0001.
Scheduling
The process of inventorying, analyzing, and developing a records retention and disposition schedule which contains series descriptions, retention periods, and disposition instructions.
See also inventory.
Secondary value
The value of documents to serve as evidence or sources of information for persons and organizations other than their creator. (SAA)
See also primary value.
Security copy
A duplicate of records made in order to preserve their informational content in the event that the original records are destroyed, lost, or rendered illegible. Security copies are sometimes made on the same media: electronic records may be duplicated on magnetic tape or disks; or on different media: paper records may be duplicated on microfilm. Security copies are preferably stored in a location other than that of the original.
Semi-active records
Records that are infrequently needed by their creating unit for the prosecution of official on-going business.
Series
See record series.
Shelf files
Filing units that resemble book shelves and accommodate rows of files with the folder tabs facing outward for ease in reading. Shelf files are simple structures generally having no doors.
Shredding
A means of destroying paper records by mechanical cutting.
Silver Halide Film
Camera film used for both general and microphotography. The silver-halide compounds in the emulsion layer of the film reacts with light to allow a negative to be produced through chemical reactions. All other types of microfilm are duplicating films, only silver halide film can be used in a camera for producing a photographic original.
Supersede
See until superseded.
