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P
- Permanent
- Personal papers
- Photocopy
- Preservation
- Primary value
- Privacy
- Processing
- Public records
- Publications
- Pulping
Permanent
When specified as a records schedule retention period, records which must be kept indefinitely or for at least 100 years.
Personal papers
Records of a nonofficial or private nature that relate to an individual's affairs or to the collecting activity of an individual. Papers or collections from individuals are subject to the person's disposition and access instructions.
Photocopy
A copy produced on or by means of sensitized materials by the action of light or other radiant energy with or without intermediate negative. (SAA)
Preservation
The totality of processes and operations involved in the stabilization and protection of documents against damage or deterioration and in the treatment of damaged or deteriorated documents. Preservation may also include the transfer of information to another medium, such as microfilm. (SAA)
Primary value
The value of records that results from their informational content. Records possessing primary value are necessary for the continuation of the affairs of their originating administrative unit.
See also secondary value.
Privacy
The right of an individual to be secure from unauthorized disclosure of information about oneself that is contained in documents. (SAA)
Processing
The activities performed by archivists when materials are transferred to the legal custody of the University Archives. Among the individual tasks of processing are: accessioning, arranging, describing, and properly storing archival materials.
See also accession, arrangement, description, preservation, and weeding.
Public records
Public records are created or received and accumulated byuniversity administrative units in the course of university business. Public records may or may not be open to public inspection. A public record is not synonymous with an open record.
Publications
Documents created and reproduced for distribution and dissemination (e.g. directories, newsletters, and catalogs).
Pulping
Destruction of paper records by dissolving them in a liquid reagent. Pulping at the OSU Archives is reserved for records which may contain confidential or privacy information.
