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F
- FERPA
- File breaking
- File integrity
- File maintenance
- Files
- Filing system
- Finding aid
- Fiscal year
- Flat file
- FOIA
- Folder list
- FTP
FERPA
The Family Educational Rights and Privacy Act of 1974, commonly referred to as the Buckley Amendment, protects the rights of students by controlling the creation, maintenance, and access to educational records. It guarantees students' access to their academic records while prohibiting unauthorized access by others.
File breaking
Breaking or ending files at regular intervals, usually at the end of a year or other duration, to permit their destruction, transfer to archives, or transfer to inactive storage areas in complete blocks. Regular breaking of files permits the establishment of new files and records series sequences within existing file space.
File integrity
The principle that completeness, original file order, and unbroken custody of the records in a filing system must be maintained for a record series to maintain legal and intellectual integrity.
File maintenance
The application of records management principles and techniques to filing practices in order to maintain records properly, retrieve them with efficiency, ensure their integrity, and make their regular disposition more practical.
Files
A term used to describe some or all records and nonrecord materials of an office or department.
Filing system
A set of policies, procedures, and methods used for organizing and identifying files or records to increase their speed of retrieval, use, and disposition.
Finding aid
The descriptive tool, published or unpublished, manual or electronic, produced by the Archives to establish physical and/or intellectual control over records and/or archival materials. Basic finding aids include local, regional, or national descriptive databases; guides, inventories; shelf and container lists; and indices. (SAA)
Fiscal year
An accounting period of twelve months. The fiscal year for Oregon state agencies spans from 1 July through 30 June of the next calendar year. The federal government fiscal year extends from 1 October through 30 September of the following calendar year.
Flat file
An electronic record that is stripped of all specific application (program) formats. This allows the data elements to be migrated into other applications for manipulation. This mode of stripping electronic data prevents data loss due to hardware and proprietary software obsolescence.
FOIA
The Freedom of Information Act of 1966 protects the rights of the public to information and makes provisions for individuals to obtain information on the operation of federal agencies.
Folder list
A list prepared by the creator or the Archives detailing the titles of folders contained in one or more records center cartons or archives boxes/containers. (SAA)
See also container list.
FTP
The File Transfer Protocol is an application program which moves files between computers connected to the Internet independent of machine type or operating systems.
