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C
- Collection
- Computer assisted retrieval
- Computer output microform (COM)
- Confidential destruction
- Confidential information
- Container list
- Convenience copy
- Copy
- Copyright
- Correspondence
- Creator
- Cubic feet
- Cyanotype
Collection
- An artificial accumulation of documents brought together on the basis of some common characteristic (e.g. means of acquisition, creator, subject, language, medium, form, name of collector) without regard to the origin of the documents.
- A grouping of records created by a private individual or organization.(SAA)
Computer assisted retrieval (CAR)
The use of a computer created and maintained index to access documentary material recorded on other media such as microfilm.
Computer output microform (COM)
Microforms containing data converted and recorded directly from a computer without an intervening paper stage.
Confidential destruction
Destruction of paper or microform documents by shredding, pulping, or burning.
Confidential information
Information of a private nature that is protected by law from public disclosure.
See also exempt from public disclosure.
Container list
A listing of materials by container, meant to facilitate retrieval. A container list normally includes the title of the series or file, the portion of the file contained in each container, and the inclusive dates of the materials contained therein. A container list may also include shelf location for each container. (SAA)
See also folder list.
Convenience copy
Copy or copies of a document or file created and maintained for ease of access and reference. A convenience copy is never a record copy, although it may be an audit copy. Convenience copies are frequently encountered in reader files.
Copy
Duplicate of the contents of an original document or record created at the same time as the original (carbon copy) or subsequent to the origination of the original (photocopy).
See also convenience copy and record copy.
Copyright
The guaranteed legal right of the creator or originator (and heirs or assignees) of a written work or creative work to publish or duplicate the work or conditionally allow others to publish or duplicate it.
Correspondence
Any form of written communication sent or received in the course of affairs, including letters, postcards, memoranda, notes, electronic mail, facsimiles, telegrams, or cables.
Creator
The person, administrative unit, or organization that originates, receives, or assembles records in the course of normal business.
See also office of origin.
Cubic feet
A volume measurement for records. One cubic foot is a volume one foot high, one foot wide, and one foot deep. An archives or records storage box is the equivalent of one cubic foot. Fifteen linear inches of letter-size files will fill an archives or records storage box.
Cyanotype
A low-cost permanent print made by exposing a matrix in contact with paper impregnated with iron salts and potassium ferricyanide, which darkens when exposed to light. The image is usually white on a blue background.
