Statement of Purpose
The University Archives acquires the official publications of
Oregon State University as part of its mandate to collect, preserve,
and make accessible to the public the permanent records and documentation
of the University.
Publications Acquired
All publications produced by departments, schools, colleges, and
organizations affiliated with the university are acquired by the
Archives. These include catalogs, newsletters, brochures, bulletins,
newspapers, directories, faculty and student handbooks, schedules
of classes, OSU Press monographs and series, and calendars of
special occasions or celebrations. The copies of publications
acquired by the Archives are considered to be the record copy,
and are therefore considered permanent.
Reprints issued as publications are not acquired by the Archives.
Newsletters, flyers, and meeting announcements published by county
extension offices are not maintained by the Archives; the individual
extension offices are encouraged to maintain the record copy of
their respective newsletters.
Annual and biennial reports are acquired, but maintained as part
of their respective record group collection.
Duplicate Publications
Certain publications are maintained in duplicate. Two copies of
the yearbook will be kept; one will serve as the reference copy
and the other will serve as the preservation, or archival, copy.
Hard copies of certain publications on microfilm will be kept.
These include all pre-1900 publications and post-1900 publications
with illustrations.
Duplicate copies of the yearbook, beyond the reference andarchival
copies, and other publications will be sent to the Kerr Library
Gifts and Exchange Department.
Microfilming
Certain publications may be microfilmed. This will be determined
on a case by case basis by the University Archives staff.
Researcher Use
All publications are available to researchers during normal business
hours, provided that the researchers have signed a researcher
registration form. Copying of publications is permitted; photocopy
and citation rules found in the "Guidelines for Using Materials
in the OSU Archives" apply. Use of a publication can be restricted
by the archives staff if it is determined that the condition of
that publication is such that further use would damage the item.
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