Oregon State University Archives
Policy for Borrowing Materials from the Archives

	
1.	Archival materials are normally used only in the Archives.  
	However, in extraordinary circumstances and with special 
	permission from the Archivist, OSU departments and other 
	organizations may borrow materials for use outside the Archives.



2.	Any mutilation, alteration, or disarrangement of archival 
	materials will not be tolerated.  The borrowing organization 
	will be charged for all repairs or cost of replacement and will
	be prohibited from borrowing archival materials in the future.



3.	The RECEIPT FOR ARCHIVAL MATERIALS form will
	be completed and signed by the individual receiving the materials 
	and an Archives staff member.  



4.	The borrower must provide for the security of documents against
	loss or damage while they are out of the Archives.  They should
	be stored in a secure location, out of direct sunlight, and at
	a fairly constant, low temperature and humidity (70-75oF
	and 45-50%RH).



5.	All materials must be returned to the Archives by the date shown
	on the completed RECEIPT.  Materials are to be 
	returned to the Archives in person.



6.	The borrower is required to use the materials with the same care 
	and consideration that is practiced in the Archives:


	a.	Eating, drinking, and smoking are prohibited around 
		documents.


	b.	Do not rearrange documents under any circumstances.  If
		there are any apparent misfilings, report them to the
		Archives staff upon return.


	c.	Use pencils only around the documents.  Do not 
		write on top of the documents.


	d.	All who use the documents are expected to have clean hands.


	e.	Use cotton gloves when handling photos.


	f.	No adhesive post-it notes will be used to mark original documents.


	g.	Unauthorized copying of materials is forbidden.



7.	Abuse of loaning privileges is grounds for discontinuing this 
	service.

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