Library Safety Committee Minutes

June 30, 2004

Coordinator: Lorraine
Minutes: Bryan

Present at meeting: Lorraine, Laurel, Penny, Susan, Bryan

Agenda

  1. Student Behavior Workshop Follow-up
  2. Library Disaster Plan Update
  3. Future Safety-Related Activities
  4. Action Items

1. Student Behavior Workshop Follow-up :

The committee discussed how the "Responding to Distressed & Disruptive Student Behavior" workshop was received and ways it could be improved in the future. The workshop did provide a forum for staff to address confrontational situations and provided OSU resources to help in those situations (legal, consulting, counseling, etc.). Ideas for improvement include:

  • Implementing a "Code of Conduct" for staff and patron expectations. This was recommended by the workshop presenters.
  • Providing a follow-up workshop with confrontational situation examples that have occurred in the library in the past.
  • More time (at least an hour) for questions and demonstrations. Participation should be strongly recommended for service desk personnel.
  • Possibly add this workshop to Library In-Service day activities.
  • Keeping theft signs visible in the library but changing their color/design periodically to attract new attention.
  • Providing communication feedback from library administration
    • Incident report feedback - Library administration reviews a specific incident and responds to those involved on how it was handled (handled well or recommend improvements for the future)
    • General communication of incidents within the library - Library administration would periodically send out a safety/security report noting the type and location of incidents in the library for staff awareness. Details would not be necessary.

Lorraine will forward these recommendations to LAMP.

2. Library Disaster Plan Update

The committee reviewed the annual update of the Library Disaster Recovery Plan. Tasks were assigned as follows:

  • Archives implementation - Lorraine will speak with Larry
  • Personnel contact list - Laurel will update
  • Vendor contact lists - Penny will update
  • Building checklists - Lorraine will speak with library building manager
  • First aid kits & flashlight check and reminder - Susan will send out an email reminding departments to check their first aid kits and flashlights and will check non-departmental first aid kits.

3. Future Safety-Related Activities

Possible future safety-related activities include:

  • Email reminder during July of Safety & Security web resources available and request for ideas for activities - Bryan
  • Fire extinguisher training/fire drill 3rd week of Sept - Lorraine will speak with Kevin
  • CPR/First Aid training during Dec. break

4. Action Items

  • Lorraine will forward the Student Behavior workshop recommendations to LAMP.
  • Archives implementation - Lorraine will speak with Larry
  • Personnel contact list - Laurel will update
  • Vendor contact lists - Penny will update
  • Building checklists - Lorraine will speak with library building manager
  • First aid kits & flashlight check and reminder - Susan will send out an email reminding departments to check their first aid kits and flashlights and will check non-departmental first aid kits.
  • Email reminder of web resources available and ideas for activities - Bryan
  • Fire extinguisher training/fire drill 3rd week of Sept - Lorraine will speak with Kevin

Next meeting Aug. 26, 2004 at 1:30pm.